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Environmental Management Systems Implementation February 2023

The assignments

• There are two assignments, each worth 50% of the module marks.

• Both are focused on an imaginary company – We Are Mechanix Ltd. – and its intention to introduce an Environmental Management System.

• The description of the company is provided in:

‘Unit 9 – Assignments – We Are Mechanix Ltd. Company Description’.

‘Unit 9 – Assignments – We Are Mechanix Ltd. Initial Environmental Assessment.

The virtual company

• We Are Mechanix Ltd provides vehicle servicing for local car owners
• Small family-run European business.
• Want to register their business as an approved Ford Service CentreEmployees including Manager, 5 vehicle technicians etc.
• Services on average 5 cars per day. Operates a 6-day week (Monday to Saturday), all year round.

• Want to register as an approved Ford Service Centre – Requirements: manage environmental impacts.

• Environmental activities are currently focused on the vehicle servicing processes.

• An initial environmental assessment has been done with the aim of introducing an EMS.

• Full details are given in Unit 9 – Company Description and Unit 9 – Initial Environmental Assessment.

• All information is given for a reason – use it!

Data gathered & issues to consider

Results from the initial environmental assessment of the vehicle servicing process:

• Waste inventory: licensed contractors for hazardous & non-hazardous wastes
• Emissions to air: Carbon Monoxide & Carbon Dioxide
• Emissions to water: Wastewater, Chemical Oxygen Demand & Biological Oxygen DemandOther resource use: water, electricity, gas etc.
• A full list of resources used is given under Unit 9 – Initial Environmental Assessment (Word document)

Assignment 1 – Overview

• Based on the Company Description and Initial Environmental Assessment, concentrating mainly on the vehicle servicing processes.
  • Write a report for the company that describes a potential approach to planning the implementation of an EMS.
  • Your report MUST include the following:
    • An explanation of the environmental and business benefits of implementing an EMS.
    • A table, broken down by activity showing the company’s environmental aspects and their associated environmental impacts.

• An assessment of which aspects are significant.
  • A detailed Regulatory Compliance Register based on UK law.
  • Maximum 1500 words. 50% of the module marks.

Assignment 1 – Company overview & business benefits

• Read all the information contained in the Initial Environmental Assessment and the Assignment briefing document. All resources can be found under Unit 9 >> Assignments

• Prepare a report using Assignment 1 template, provided under Unit 9 >> Assignments
  • In the Introduction section, don’t just repeat the text from the assignment brief.
  • Consider your audience. This report is for the owner-manager. Think about what they need to know about implementing an EMS
  • Explain the business benefits of implementing an EMS.
• Persuade the owner-manager to invest (The company will have other competing considerations)
• Benefits should be specific to the virtual company, otherwise they are not persuasive.
• Concise and focused

Assignment 1 – Aspects & Impacts

Think about:

• On Day 1 of this course, Aspects and Impacts were discussed in detail together with ways in which they can be ranked.

• Make a list of all the company’s environmental aspects at each stage of the process. Then consider what the environmental impacts of this will be.

• Use ONE of the processes described on Day 1 to rank or colour code these according to significance.

• This information should be laid out in a table.

• For the format of each section, refer to the Assignment 1 template (Unit 9 >> Assignments)

Assignment 1 – Register of regulatory compliance

Think about:

• On Day 1 of this course the Register of Regulatory Compliance was discussed in detail.
• Details of what should be included were given in that lecture.
• Do some background research to identify what UK/EU regulations will apply to this company.
• Looking at the examples given on Day 1, create a register for the company.
• This information should be laid out in a table.

• The format of the table, refer to Assignment 1 template (Unit 9 >> Assignments)

Assignment 1 – Submit a draft for feedback

• You have the opportunity to submit a short draft of your assignment for feedback.
• Drafts should be no more than 500 words.
• In each section write some bullet points summarising what you plan to write.
• For each table, complete one row of the table.

• Drafts should be submitted via Canvas by 4pm on 8^th March

• Late submissions will not receive feedback

Assignment 2 – Overview

• Based on the Company scenario concentrating mainly on the vehicle servicing process, write a report for the company that describes a potential implementation and monitoring phase of an EMS.

Your report MUST include the following:

• An appropriate set of environmental objectives for the company.
  • An action plan showing how the company will achieve these environmental objectives.

• A proposed measuring and monitoring plan.
  • A brief reporting and communication plan for the company.
  • Maximum 1500 words. 50% of the module marks.

Assignment 2 – Overview

• Read all the information contained in the Initial Environmental Assessment and the

Assignment briefing document. All resources can be found under Unit 9 >> Assignments

• Prepare a report using Assignment 2 template, provided under Unit 9 >> Assignments

• Introduction: Describe the purpose of the report, its scope, boundaries and any limitations of the report. Do not just repeat information given in the assignment brief.

• Environmental Objectives: Write a set of SMART environmental objectives based on aspects that you identified in assignment 1.

Assignment 2 – Objectives & Targets

• Action Plan: Explains the steps that you would advise We Are Mechanix Ltd to take in order to achieve the environmental objectives that you set. Refer to Table 1 from Assignment 2 template (Unit 9 >> Assignments) for the format.

• Measuring and monitoring regime: Describe what you will measure and what you will monitor in order to determine whether or not environmental objectives have been achieved. Refer to Table 2 from Assignment 2 template for the format.

• Training and Communication plan: Describe who needs to be communicated with, what do you need to communicate to them, how frequently and who will do the communications. Refer to Table 3 from Assignment 2 template for the format.

Assignment 2 – Submit a draft for feedback

• You have the opportunity to submit a short draft of your assignment for feedback.
• Drafts should be no more than 500 words.
• In each section write some bullet points summarising what you plan to write.
• For each table, complete one row of the table.

• Drafts should be submitted via Canvas by 4pm on 31^st March

• Late submissions will not receive feedback

Environmental Management Systems Implementation

For both assignments:

• Your assignments must be based on the fictional company We Are Mechanix Ltd.

• You base your assignments on the information provided to you in the assessment briefing document and in the Initial Environmental Assessment (Unit 9 >> Assignments)

• Templates have been provided to help you to complete Assignments 1 and 2. The templates

can be found under Unit 9 >> Assignments

• You should cover each section of the template provided. You will be scored on each section of the report.

For both assignments:

• You must remove the instructions from the template. The template is only a guide, you are encouraged to add extras e.g. text, diagrams etc.
  • You will need to do your own additional research around the subject in order to fully answer this assignment.
  • You must cite all text references and include a correctly-formatted reference list at the end of your work.
  • You MUST NOT COPY any contents from the case study and relevant materials. Contents must be paraphrased and referenced properly.
  • You are encouraged to check your work on the Turnitin Similarity Checker before the final submission. ONE Submission only per assignment.

Contact:

• Email Jo Southernwood j.southernwood2@herts.ac.uk, for questions about the course content

• Email Bo Liu b.liu7@herts.ac.uk for any other questions e.g. questions relating to extensions, access to StudyNet, Turnitin reports, module administration etc.